Privacy Policy

We take your privacy and the protection of your personal data seriously. We will only store, process and disclose your personal data where we have your consent or have a legitimate interest and in accordance with the law. We will make it clear when we collect personal information and will explain what we intend to do with it.

We do our best to protect your privacy through the appropriate use of information security technology and organisational measures. You are responsible for making sure that your password and any other account details that you use to access our services are kept secure and confidential. You must not disclose any password to any other person and must notify us immediately if you become aware of any unauthorised use of your password.

 

How we collect information

We may collect your data from one or more of the following sources:

  • Directly from you (for example business cards, registration from events, job applications and sit visits);

  • Indirectly where we are required to do background checks for regulatory or recruitment purposes;

  • From third parties and publicly available sources, such as news articles and internet searches.

     

Types of data and its use

Examples of the types of personal data we collect are set out below.

  • Contact information such as your name, job title, address, telephone number, email address;

  • Personal identification information such as date of birth, national insurance number, utility bills, driving license, passport;

  • Professional details such as qualifications, employment record, education history;

  • Financial information such as remuneration history, bank details.

We do not hold sensitive personal information, such as ethnicity, ill-health data or religion, other than for our employees, nor do we hold information on children under the age of 16.

This information is held used for the following purposes:

  • To perform our contractual obligations toward you;

  • To fulfil our legal, regulatory and compliance obligations to, for example, regulators;

  • For our business needs such as invoicing and accounting;

  • To promote our services and invite guests to events;

  • To enable us to assist us with recruitment, including relevant background checks;

  • To maintain IT security.

 

Data transfers

We store our data on servers in the UK and may transfer data inside or outside the UK when there is a business reason to do so. Any party that receives our data, for example e-mail providers, are under agreement to ensure the protection of personal data and will not be permitted to use it for their own or any other purpose.

We may disclose your personal data to any law enforcement body, regulator, government agency, court, or other third party where required by law, regulation, or court order, or to enforce or defend our legal rights. We may disclose your personal data to a third party (and its advisors) in connection with any proposed change of control, purchase, merger, re-organisation, or acquisition of any part of our business. We may also transfer your personal data to any other person with your consent to the disclosure, for example, if you ask us to obtain a quote or other information from an insurance or benefit provider on your behalf.

Data retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. In some circumstances you can ask us to delete your data.

 

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